Remaining Theatre Parent Organization (TPO) Meetings
Tuesday, March 13                  Tuesday, May 8

Want to sign up to Volunteer OR forgot what you signed up for?
CLICK HERE for the LINK to the 2011-2012 PARENT VOLUNTEER LIST

MINUTES:  Parent Theatre Organization meeting, January 10, 2012

COMMITTEE UPDATES

• Grocery Card Committee: We will need a new volunteer to take over next year. Cheryl Solko reports it is not a big time commitment, and this program has raised over $3,000 for the department this year.
• Concessions:  When you donate items for concessions, please check the expiration date and make sure they are not expiring soon. A suggestion for next year is to set up a schedule in which each class will manage shows that don’t pertain to their kids (i.e. 7th grade will manage concessions for the 8th grade show, so their families are free to enjoy the show). Please offer other suggestions along these lines.
• Tech Week Meals: We need lots of volunteers to deliver food to the school during Tech Weeks. The food has been arranged with a variety of local restaurants by the committee.
• Fundraising: Several people voiced questions and ideas about fundraising. Mr. Becker suggested holding a separate fundraising meeting. We still have many Chinook Books that can be picked up from Ms. Hann. Unsold copies can be returned. Ms. Hann pointed out that each copy contains a coupon for $20 to be used for tickets at the DCPA.
• Treasurer Position: Treasurer will manage only money coming in, including $300 family contributions, payments for headshots, Scene Night DVDs, but not individual fundraisers.
• “Laughing Weekend”:  April 5th-7th  (see details on the website)
• Thursday, April  5th: Opening night of Laughing Stock, Not-so-Silent Auction (kooky, off-beat auction items needed)
• Friday, April 6th: “Improv Off,” a faculty versus students improv show at 9:30 after the performance
• Saturday, April 7th: Improv festival workshops during the day, followed by the matinee, and an improv show
• If you are interested in helping to coordinate this great weekend, please contact the committee:

 Mandianne Berg (mandianne@comcast.net)      Kris Davis (kris@createwithclarity.com)  Lizanne McAdams-Graham (lizanneMG@msn.com)

Reminders from Mr. Becker:

• Please let him know if your child will not be at school on March 22nd or 23rd as those are the days scheduled for the Shakespeare Festival auditions.
• Theatre binders must be neat and organized, papers must be three-hole punched – remind your kids!

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  DSA THEATER DEPT FUNDRAISER INFORMATION
  
  CHINOOK BOOKS!
  111 PAGES OF SAVINGS including deals on: BEN & JERRY’S, COLORADO RAPIDS, IMPULSE THEATER, TATTERED COVER BOOKSTORE TONY’S MARKET, BASIL DOC’S PIZZA, MEININGER ART SUPPLY, DENVER CENTER THEATER COMPANY, SPORTS AUTHORITY, GUIRY’S TAGAWA GARDENS
  
  v $20 EACH - $10 PER BOOK GOES TO THE MAJOR!
  
  
  THE GOOD STUFF
  
  THEY PAY FOR THEMSELVES WHEN YOU USE THEM
  
  SAVINGS AT STORES ALL OVER DENVER AND BOULDER
  
   BOOKS ARE HERE NOW! BEGIN SELLING TODAY!
  
  THE FINE PRINT
  
  YOU ARE RESPONSIBLE FOR THE COST OF THE BOOKS YOU’RE SELLING. RETURN UNSOLD BOOKS OR RETURN A CHECK TO DSA FOR THE COST.
  PAYMENT SHOULD BE CASH OR CHECK MADE OUT TO DSA THEATER
  
  CONTACT ADDIE OR JAN HUBERT TO GET YOUR BOOKS:
  
  EMAIL janhubert@msn.com addiehubert@gmail.com
  PHONE 303-246-1946 303-522-9461
    
   

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DSA Theatre Parent Meeting- 10/11/11  MINUTES
48 Attendees!!

Upcoming Events:
Next TPO MEETING: Nov. 8

Beginners: 30 Minute Plays – Dec 14 at 6pm
Middle School Theatre Day: 12/3 at DSA: 8:30- 4:30
State Thespian Convention: 12/8 – 12/10/11
Junior Thespian State Convention: 12/8/11
Thespian Cabaret is coming up in Nov – BOTH the JRT (jr. thespians) and HS thespians will do their own cabarets. JRT will be doing dinner before at 5:30pm, JRT Cabaret at 6pm, HS one at 7pm
Improv troupes are selected - two great teams – they will start performing in Jan so keep an eye out!

Absences – reminder to parents that when students are absent they must submit an Article Evaluation with two days of the absence

Committees:
Grocery Update- contact Cheryl Solko to get a King Soopers card!
Photo Committee: JJ Johnson, Mark Pells
• contact Mark or JJ
• JPEGs of headshots
• Can pay department if you want copies of headshots
• THANKS to these two parents and additional volunteers for making this happen!!
Concessions: Marilyn Welsh
• trying to get a chair or two for each show from parents whose kids are in the show
Please plan to volunteer for Concessions, Box Office or Tech Week Meals for any shows in which your student is involved. Thanks!
Tech Week Meals: Wendy Correa & Jennifer Wright
Streamlined procedure that she will write up
- need additional parents
- doesn’t take long
- good way to meet kids
Box Office: Moss Cremer
Middle School Theatre Day is Dec. 3rd! Allison Pells is chair
• This is an important fundraiser for Nationals, so anyone planning to go needs to assist on this day.
• Please see link on website and print out flyers to post at local schools you frequent, coffee shops etc

Family Contributions/Treasurer is Moss Cremer
• Moss has stepped forward as Treasurer
• He will track $300 family contributions
• Each family who contributes $300 will be given two coupons to “Laughing Stock”; details forthcoming

Fund-raisers: Jane Angelo
• Jane has stepped forward to track small fundraisers
• We will call a separate meeting about how to handle the tracking of funds that are raised, and what those funds can be used for, etc.
Lew Lerner – a new fundraising opportunity
• Mike Shaw Saab/Chevrolet: Lew will give 10% of his commission on cars sold to DSA parents/students

Flower Sales – Maureen Cram
• Maureen has offered to chair flower sales (individual and bouquets) at Wintertime and Laughing Stock (assuming success at Wintertime)

Other small fund-raisers are ongoing-contact individual chairs for updates as needed


Budget Report
FIRST QUARTER
Contributions so far: $22,145
Guest Artists: $4100
BEG Scene Night, Combat, Monologues
INT Scene Night, Stanislavsky
ADV Scene Night, Audition
DCPA trip to The Liar and backstage tour $3000

Discussion of Budget followed:
Parents discussed the pros and cons of requesting a budget that provides information about both how the money is going to be spent and how it was actually spent

Outreach Ideas
Can we start an email mailing list based on everyone who buys a ticket through Ticket Turtle?

Use this to send out info about each upcoming show to our ticket-buying base.

Vision
The CSC is working on what the vision for DSA is for the future – if parents have any ideas they should e-mail Mr. Becker to pass along